If you have a big event coming up, you may want to invest in an event production company to assist with creating your ideal event and smooth out any issues you may face.
Event production focuses on the planning of set design, video production, technical production, sound production and the actual concept of the event, but can also hire out equipment including lighting, sound systems, staging and kit hire. Event Production companies have a vision, the technical expertise and equipment at their fingertips, therefore gaining the assistance of a professional when holding an event would be a real benefit to the overall outcome.
When it comes to choosing a company, how do you find the ideal production management? You should never overestimate the importance of hiring a quality firm who are able to give you the correct guidance and strategies for your event to be successful. Here are some top tips to take into consideration when choosing a production company:
1. Experience
One of the key aspects to consider when hiring an events company is the amount of experience they have under their belt. You could be easily misled by companies who claim to be professionals in the management field but haven’t had much relevant experience at all within the industry. A slick website and exaggerated list of experiences could land you in trouble when it comes to organising your big event. To find out who you are really hiring, ask for an in-depth look at the company’s portfolio to gather evidence of the events they have produced.
2. Reputation
When hiring a production company to plan and assist with your event, you will need to consider their reputation as an important factor within your search. To gain an understanding of their reputation, check out reviews online or seek comments which are made on their websites or social media.
3. Capabilities
In order to work out whether they are the correct production company for you, you need to analyse the company’s capabilities by analysing their equipment and skill set. Is it modern and up to date? What type of events are they most used to organising? All types of events require different capabilities, therefore don’t presume the production company you are looking to hire specialises in your desired facilities, equipment and services.
4. Qualifications
Qualifications aren’t the ‘be all and end all’ in life, however knowing that your production company has theoretical knowledge about the industry is always a good thing. Through qualified experience or qualifications, events management qualifications and skills are the most common to look out for within a production team.
5. Cost
Although finding a company at a reasonable price is an important aspect when hiring a production company, remember the phrase ‘you only get what you pay for’. Quality firms are always more expensive than start-up companies who are still finding their feet, yet when it comes to a big event, you may need the peace of mind that you have hired the very best assistance available.
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Insurance
It is always wise to ensure that the production company you have hired has the relevant insurance to manage your event efficiently. They should be able to provide a certificate stating that they have general liability insurance or proof that they have insurance on special entities.
For example, if you decide to throw an event and an incident occurred, it could end up extremely messy for both of you if it had to go to court. Always be on your guard and don’t be afraid to ask the relevant questions surrounding insurance policies prior to booking – it could save you a great deal of trouble in the long-term. A professional event production company will be able to walk you through this without a hesitation.
7. Time
Although it may sound like an obvious statement, does the production company you are looking to hire have enough time to dedicate to your event? Many companies are sales driven and are only interested in gaining as many clients as they possibly can. On the other scale, however, if you feel as though you are the one constantly having to phone to speak to their staff, how will they cope with putting on your event?
If you are yet to choose your event, why not contact a production company? Services may include bespoke set design, presentation design, video production and editing, lighting and sound design and equipment hire. Aim to hire a 5-star service to ensure that your event goes off with a bang!
